Privacy Policy
Last Updated: November 22, 2025
This Privacy Policy explains how the Hudson Valley Guild of Mental Health Professionals (“we,” “us,” “our”) collects, uses, and protects information obtained through our website (the “Site”). By using the Site, you agree to the practices described in this Policy.
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1. Information We Collect
A. Personal Information You Provide
We may collect personal information that you voluntarily provide, such as:
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Name
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Email address
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Phone number
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Mailing address
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Professional affiliation or credentials
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Information submitted through contact forms or membership applications
B. Automatically Collected Information
When you access the Site, we may automatically collect:
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IP address
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Browser type
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Device information
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Pages visited and actions taken on the Site
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Date and time of access
We may use cookies or similar technologies to gather this information. You may disable cookies in your browser settings, but doing so may affect your ability to use certain features of the Site.
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2. How We Use Your Information
We may use the information we collect to:
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Provide and improve our services
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Respond to inquiries and communications
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Process membership applications
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Send administrative or informational messages
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Maintain security and functionality of the Site
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Comply with legal requirements
We do not sell or rent your personal information to third parties.
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3. Disclosure of Your Information
We may share your information with:
A. Service Providers
Third-party vendors that help operate the Site or provide administrative services (e.g., web hosting, email services). These providers are permitted to use your information only as necessary to perform their services.
B. Legal Requirements
We may disclose information if required to do so by law (including New York State law) or in response to valid legal requests such as subpoenas, court orders, or government inquiries
C. Protection of Rights
We may disclose information as necessary to protect our rights, users, or the public.
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4. HIPAA and Health Information
This Site is not intended to collect protected health information (PHI) as defined by HIPAA.
Do not submit confidential health or treatment information through forms on this Site.
If you need mental health services, please contact a licensed professional directly.
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5. Data Security
We use reasonable administrative, technical, and physical measures to safeguard personal information.
However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.
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6. Children’s Privacy
The Site is not intended for individuals under 13 years of age, and we do not knowingly collect personal information from children. If we discover that we have collected such information, we will delete it promptly.
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7. Third-Party Links
Our Site may contain links to external websites. We are not responsible for the content or privacy practices of third-party sites.
Your interactions with these sites are governed by their own privacy policies.
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8. Your Rights and Choices
Depending on your location and applicable law, you may have certain rights regarding your personal information, such as:
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Accessing information we hold about you
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Requesting corrections
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Requesting deletion (subject to legal limitations)
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Opting out of certain communications
To exercise any of these rights, contact us using the information below.
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9. Data Retention
We retain personal information only as long as necessary for the purposes described in this Policy or as required by applicable law.
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10. Changes to This Privacy Policy
We may update this Privacy Policy periodically. Updates will be posted on this page with an updated “Last Updated” date.
Your continued use of the Site after changes are posted constitutes acceptance of the revised Policy.
11. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us at:
Email
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Address
Hudson Valley Guild of Mental Health Professionals
P.O. Box 4222
Kingston, NY 12402
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